TN Secretary of State

Address

312 Rosa L. Parks Avenue
6th Floor, Snodgrass Tower
Nashville, TN 37243

(615) 741-2819

sos.tn.gov/

AKA:

TN SOS; Tennessee Secretary of State

Description:

The TN Secretary of State's office provides information about elections and oversees state records including the TN State Library & Archives and legislative and executive branch documents, administrative hearings between citizens and government agencies, charitable solicitations, business registration and reporting, workers' compensation exemption, and fantasy sports operators.

Hours:

Mon - Fri 8:00 am - 4:30 pm; closed on state holidays

Intake Process:

Call or visit the website for details.

Program Fees:

Fees vary depending on the services needed. Some publications and services are provided at no cost. Call for information.

Eligibility:

Eligibility varies by program. Call or visit the website for details.

Handicap Accessible?

Yes

Is Shelter?

No

Address Listings

Physical (Primary)

312 Rosa L. Parks Avenue
6th Floor, Snodgrass Tower
Nashville, TN 37243

Physical

600 Dr. M.L.K. Jr Blvd
State Capitol Office
Nashville, TN 37243

Contacts

Tre Hargett

Primary Contact

TN Secretary of State

Phone Numbers

Capitol Office

(615) 741-2819

Administrative Hearings

(615) 741-7008

Apostilles & Authentications/Nonresident Fiduciaries

(615) 741-0536

Business Filings and Information

(615) 741-2286

Certified Copies and Certificate of Existence

(615) 741-6488

Charitable Solicitations and Gaming

(800) 861-7393

Division of Publications

(615) 741-2650

Elections

(877) 850-4959

Fantasy Sports Operator Licensing

(615) 253-6658

Government Documents

(615) 253-1803

Motor Vehicle Temporary Liens

(615) 741-0529

Notary Commissions

(615) 741-3699

Summons

(615) 741-1799

TN State Library and Archives Reference Librarian

(615) 741-2764

Trademarks

(615) 741-0531

Uniform Commercial Code (UCC)

(615) 741-3276

Workers’ Compensation Exemption Registrations

(615) 741-0526

Description

This aspect of Business Services involves filing and maintaining corporation, limited liability company, limited partnership, limited liability partnership, and general partnership documents that are authorized by law to be filed with the Secretary of State; information about and certification of business documents on file; certificates of existence, authority and registration.

Hours

Mon - Fri 8:00 am - 4:30 pm

Eligibility

Corporations, limited liability companies, limited partnerships, limited liability partnerships, and general partnerships that must be registered in TN.

Fees

Fees vary with the services provided.

Intake Procedure

Call or visit the website for details.

Geography Served

    If a location is grayed out it means that only certain areas within it are covered. The areas with complete covereage are listed in black.

  • Tennessee

    Telephone Numbers

    Number:
    615-741-2286
    Name:
    Business Filings and Information
    Edit Service DetailsClick here to see this service (DF-4500.1000) and related services within the Service Tree.

    Description

    The Tennessee Nonprofit Gaming Law allows eligible 501(c)(3) and 501(c)(19) organizations to hold an annual game of chance fundraising event.

    Hours

    Mon - Fri 8:00 am - 4:30 pm

    Required Documents

    In order to conduct such an event, an organization must file the following with the division: An application and all required attachments between July 1 and January 31 each year for the events to be held the following July 1 - June 30. A non-refundable fee. The division will review the application and transmit a list of all qualifying applicants to the General Assembly for its authorization.

    Eligibility

    501(c)(3) and 501(c)(19) organizations

    Fees

    Fees vary with the services provided. Call or visit the website for details.

    Intake Procedure

    Call or visit the website for details.

    Geography Served

      If a location is grayed out it means that only certain areas within it are covered. The areas with complete covereage are listed in black.

    • Tennessee

      Telephone Numbers

      Number:
      800-861-7393
      Name:
      Charitable Solicitations and Gaming
      Edit Service DetailsClick here to see this service (DF-7000.1390) and related services within the Service Tree.

      Description

      The Charitable Solicitations Act requires that charitable organizations which solicit contributions directly or indirectly from, or within, the State of Tennessee must register and annually renew with the Division.

      Hours

      Mon - Fri 8:00 am - 4:30 pm

      Eligibility

      Charitable organizations that solicit funds in Tennessee

      Fees

      Fees vary with the services provided.

      Intake Procedure

      Call or visit the website for details.

      Geography Served

        If a location is grayed out it means that only certain areas within it are covered. The areas with complete covereage are listed in black.

      • Tennessee

        Telephone Numbers

        Number:
        800-861-7393
        Name:
        Charitable Solicitations and Gaming
        Edit Service DetailsClick here to see this service (DF-4500.1500) and related services within the Service Tree.

        Description

        An Apostille or an Authentication certifies the authenticity of the signature, seal and position of the official who has executed, issued or certified a copy of a public document. An Apostille or an Authentication enables a public document issued in one country to be recognized as valid in another country. While they accomplish the same objective, there are differences between Apostilles and Authentications. An Apostille is a certification form set out in The Hague Convention abolishing the requirement of legalization for foreign public documents (1961). An Apostille may be obtained to transmit public documents executed in one signatory country to another signatory country in which the documents need to be produced. The Hague Convention defines a public document as: Those originating in a court, clerk of a court, public prosecutor or process server; Administrative documents; Notarial acts; and Official certificates placed on documents. An Authentication may be obtained to transmit public documents to countries which have not subscribed to The Hague Convention.

        Hours

        Mon - Fri 8:00 am - 4:30 pm

        Eligibility

        People who need to certify the authenticity of a signature, seal and position of the official who has executed, issued or certified a copy of a public document or to have a public document issued in another country to be recognized as valid in a different country.

        Fees

        $2.00 per public document. Fee subject to change.

        Intake Procedure

        Prior to submitting a document to the Tennessee Secretary of State's Office for an Apostille or an Authentication certifying a notarized document, you must complete the following steps: Take the public document to a Notary Public At Large in Tennessee and have it notarized. Once the document has been notarized, take it to the County Clerk of the County where the Notary Public At Large was commissioned and have the Notary Public At Large's signature certified by the County Clerk. Complete the Apostille or Authentication Request Form (ss-4504) and submit it either by mail or in person to the Tennessee Secretary of State, Business Services Division, ATS Section along with the public document you wish to have apostilled or authenticated, as well as a check, cashier's check or money order made payable to the Tennessee Secretary of State in the amount of $2.00 for each public document. If you are unsure which type of document certification you need, please contact the Consulate of the receiving country or contact the United States Department of State Authentication Office. Please mail or hand deliver the request form, the public document, and payment of the processing fee to the address listed below: Office of Authentications Tennessee Secretary of State Business Services Division ATTN: ATS Section 312 Rosa L. Parks Ave – 6th Floor Nashville, TN 37243

        Geography Served

          If a location is grayed out it means that only certain areas within it are covered. The areas with complete covereage are listed in black.

        • Tennessee

          Telephone Numbers

          Number:
          615-741-0536
          Name:
          Apostilles & Authentications/Nonresident Fiduciaries
          Edit Service DetailsClick here to see this service (FT-1900) and related services within the Service Tree.

          Description

          Provides election information for Tennesseans.

          Hours

          Mon - Fri 8:00 am - 4:30 pm

          Eligibility

          Anyone may view election information online.

          Fees

          No fee.

          Intake Procedure

          Visit the website for information about elections.

          Geography Served

            If a location is grayed out it means that only certain areas within it are covered. The areas with complete covereage are listed in black.

          • Tennessee

            Telephone Numbers

            Number:
            877-850-4959
            Name:
            Elections
            Edit Service DetailsClick here to see this service (TQ-1800.1600) and related services within the Service Tree.

            Description

            The TN Secretary of State maintains registration for all notaries in Tennessee.

            Hours

            Mon - Fri 8:00 am - 4:30 pm

            Eligibility

            People wishing to become notaries or those who wish to complain about a notary in Tennessee

            Fees

            The application fee is $12 and is paid at the county clerk's office (fee subject to change).

            Intake Procedure

            Those wishing to become notaries must apply through their county clerk's office and pay required fees. After the application and fees have been submitted, the county legislative body must vote you in as a notary and you must obtain a surety bond and give it to the county clerk. The Notary Commission will be mailed to your county clerk's office for you to pick up.

            Geography Served

              If a location is grayed out it means that only certain areas within it are covered. The areas with complete covereage are listed in black.

            • Tennessee

              Telephone Numbers

              Number:
              615-741-3699
              Name:
              Notary Commissions
              Edit Service DetailsClick here to see this service (DF-7000.6000) and related services within the Service Tree.

              Description

              The TN Secretary of State maintains state government documents including proclamations, executive orders, and legislation.

              Hours

              Mon - Fri 8:00 am - 4:30 pm

              Eligibility

              Anyone may view records online

              Fees

              Records are free to view online.

              Intake Procedure

              Many records can be viewed online. Call or visit the website for details.

              Geography Served

                If a location is grayed out it means that only certain areas within it are covered. The areas with complete covereage are listed in black.

              • Tennessee

                Telephone Numbers

                Number:
                615-253-1803
                Name:
                Government Documents
                Edit Service DetailsClick here to see this service (DF-7000.6990) and related services within the Service Tree.

                Description

                Registers and maintains records about trademarks and service marks under the Tennessee Model Trademark Act.

                Hours

                Mon - Fri 8:00 am - 4:30 pm

                Eligibility

                Anyone wishing to register or renew a trademark.

                Fees

                The filing fee for the initial application is $20.00 per Class entered in number 10 of the application. If there is only one (1) class indicated the fee is $20.00. If there are two (2) classes indicated, the fee is $40.00, etc. The filing fee for the renewal application is $20.00 per Class for which the mark had been previously registered. If there is only one (1) class indicated the fee is $20.00. If there are two (2) classes indicated, the fee is $40.00, etc. Fees are subject to change.

                Geography Served

                  If a location is grayed out it means that only certain areas within it are covered. The areas with complete covereage are listed in black.

                • Tennessee

                  Telephone Numbers

                  Number:
                  615-741-0531
                  Name:
                  Trademarks
                  Edit Service DetailsClick here to see this service (DF-7000.8400) and related services within the Service Tree.

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